Why Virtual Bid Manager ?
Virtual Bid Manager will remotely assist your company with bid management, including proposal creation, bid analysis, Identify potential subcontractors and SWOT analysis of the bidding process.
Manage the bidding process
VBM will manage the whole bidding process.
Identify potential suppliers
VBM will identify the potential subcontractors and material suppliers on your behalf.
Addendums & change orders
Getting all the addendums / change orders incorporated in the estimate as soon as they are issued
Responses on RFIs
Get in touch with owners/architects to get responses on RFIs timely
SWOT analysis
Conduct SWOT analysis of the bidding process
Local Vendors & Sub-contractor
Compiling contacts of Subs/Vendors and keep it updated
Review Plans
Review the project plans and specification to shortlist the better projects for bidding
Finalize Bids
Finalize bid using estimates from DE and quotes from vendors and subcontractors.
Getting Quotes
Get quotes from local vendors and subcontractors.
Bid Analysis
Conduct bid analysis using past bid results.
Introducing Strategies
Introduce better strategies for winning bids with higher margins
Communication
Keeping the communication open with all parties involved in pre-bid process
Hire Virtual Bid Manager for Effective Bidding
Are you tired of losing bids or missing out on lucrative construction projects? If so, you could require a skilled bidding manager. A bidding manager is a priceless asset for any construction project since they have the know-how to create successful proposals that satisfy the client’s needs and increase your chances of winning. We at Digital Estimation recognize the value of including a qualified bidding managers on your team. That’s why we provide highly skilled professionals who will help you through out the bidding process and ensure that you submit the best possible proposal. Contact us right away to see how our remote bid manager can help you gain more business and stop your construction projects from falling behind.
How a virtual bids manager can streamline your bidding process
Any firm that routinely engages in the bidding process may find a virtual bidding manager to be a useful resource. They offer remote experience in bid management, including developing bid strategies, creating proposals, and managing bid submissions. To make sure that your company’s proposals are competitive and successful, a virtual bid manager may help with the identification of bidding opportunities, the analysis of bid specifications, and competition research. They can also oversee the bidding procedure, working closely with team members to guarantee that every part of the proposal is finished promptly and to a high degree. Generally, a virtual bid manager can assist businesses in streamlining their bid procedures and increasing their chances of landing contracts.
Key benefits of hiring a Virtual Bidding Manger
Access to expertise: By providing specialized knowledge and experience in managing bids and proposals, a virtual bidding manager can help you improve your chances of winning bids.
Cost-effective: Compared to hiring a full-time staff for this position, using a virtual bidding manager is more economical.
Flexibility: As opposed to hiring full-time staff, a virtual bidding manager can operate remotely and be accessible as needed.
Time-saving: A virtual bidding manager can manage the bidding process from start to finish, saving you time and allowing you to focus on other aspects of your business.
Improved efficiency: By streamlining your bidding process and raising the calibre of your offers, a virtual bidding manager can help you achieve better outcomes.
Save your time by hiring a Virtual Bid Manager.
Hiring a bidding manager Digital Estimating LLC firm can be a wise investment for your business. By expediting the bid process and ensuring that you are appropriately predicting project expenses, we can help you save money in the long term.
You can free up your own time and resources to concentrate on other elements of your organization by contracting out this work to a professional. Although it may appear to be an additional price, the eventual cost reductions and improved efficiency may make it well worth it.
Streamline your Bidding Process
Hire A Virtual Bid Manager
Digital Estimating offers the services of a Virtual Bid Manager to all construction companies, whether you are Contractors, Sub-Contractors or established company. With Remote Bid Manager, assisting you with the bidding process streamlines your Project Management, Estimating, Site Planning, Quality Control, Contracts, and Legal Issues. This allows you to focus on the bigger picture while leaving the details to the expert Virtual Bid Manager who will take care of the essential tasks.
VBM Services
Manage the bidding process
VBM will manage the whole bidding process.
Identify potential suppliers
VBM will identify the potential subcontractors and material suppliers on your behalf.
Addendums & change orders
Getting all the addendums / change orders incorporated in the estimate as soon as they are issued
Responses on RFIs
Get in touch with owners/architects to get responses on RFIs timely
SWOT analysis
Conduct SWOT analysis of the bidding process
Local Vendors & Sub-contractor
Compiling contacts of Subs/Vendors and keep it updated
Review Plans
Review the project plans and specification to shortlist the better projects for bidding
Finalize Bids
Finalize bid using estimates from DE and quotes from vendors and subcontractors.
Getting Quotes
Get quotes from local vendors and subcontractors.
Bid Analysis
Conduct bid analysis using past bid results.
Introducing Strategies
Introduce better strategies for winning bids with higher margins
Communication
Keeping the communication open with all parties involved in pre-bid process
Step 1 - Select Plan
We offer three different plans to suit your bidding frequency. Plan A is ideal if you don’t bid on multiple jobs. Plan B is best if you bid on 3 to 4 jobs per month. And, Plan C is perfect if you bid on 5 to 8 jobs per month. Evaluate your bidding frequency and select the plan that works best for you.
Step 2 - Get a signed NDA from DE
At our company, we prioritize confidentiality. To ensure that all information shared with us remains confidential, we sign a Non-Disclosure Agreement (NDA) with clients. This agreement guarantees that all information shared with us will remain private and will not be disclosed to any unauthorized party.
Step 3 - Sign starting Agreement
Once you have selected your plan and obtained a signed NDA from DE, we will send you a starting agreement. This agreement will outline the terms and conditions of our service, including payment terms, project timelines, and other essential details. Review this agreement carefully, and if you agree to the terms, sign the agreement to initiate the process and begin working with us.
Frequently Asked Question
A Virtual Bid Manager works remotely, collaborating with global teams and stakeholders. This approach offers cost savings, accessibility, and efficiency through digital processes. Multiple cost savings are associated with virtual bid management, as it reduces the need for physical office space, travel expenses, and other overhead costs.
Hiring a Virtual Bid Manager offers a strategic advantage, combining cost-effectiveness, global talent access, streamlined processes, and improved efficiency. It allows your business to focus on growth and core operations while expertly handling the bidding process for increased success in winning contracts.
A Virtual Bid Manager offers a comprehensive suite of services aimed at optimizing the bidding process and maximizing your business’s success in securing contracts. From strategic planning and document preparation to project coordination and post-bid support, they provide invaluable expertise and support tailored to your specific needs.
Selecting the ideal Virtual Bid Manager requires a comprehensive review of their skills, experience, communication prowess, pricing, and alignment with your company’s needs. By clearly outlining your requirements, evaluating their expertise, and openly discussing expectations, you can choose a Virtual Bid Manager poised to improve your bidding process and drive your business forward. To delve into the specifics, schedule a call with one of our experts by reaching out to us at 281-899-0989
A Virtual Bid Manager can work seamlessly with your existing team, collaborating on bids, coordinating tasks, and providing expertise where needed. They are flexible in their approach, able to integrate with your team’s workflows and operate either independently or in close partnership, depending on your preferences and project requirements.
Virtual Bid Managers utilize a variety of digital tools such as email, video conferencing, project management platforms, and document sharing systems to facilitate seamless communication and collaboration. They establish regular check-ins, virtual meetings, and transparent channels for updates, ensuring effective coordination with team members and clients regardless of geographical locations.
Collaboration with a Virtual Bid Manager begins with an initial consultation to establish project specifics. Subsequently, quantities are meticulously reviewed through markups, and material and labor prices are adjusted based on quotes from local suppliers and subcontractors. The Bid Manager meticulously fulfils all bid requirements within the documents and bid form. Ultimately, after a final consultation with the owner or project manager, the refined bid is submitted.
Engaging a Virtual Bid Manager typically ranges from $25 to $35 per hour or a project-based fee of $200 to $2,000 or more, based on project intricacy. Pricing structures may include hourly rates, fixed fees, percentage of project value, or personalized packages to suit specific requirements.
We place a high priority on confidentiality. To safeguard sensitive information, we establish a Non-Disclosure Agreement (NDA) with our clients. This legally binding agreement ensures that all shared data remains private and is not disclosed to any unauthorized entities.
The success rate of Virtual Bid Managers in winning bids for clients can vary, especially considering competition dynamics. Sometimes, General Contractors (GCs) bid with low overhead and profit margins, making it challenging to secure contracts. However, after analyzing results from 3 to 4 bids, it becomes easier to adjust strategies and make subsequent bids more competitive, increasing the chances of winning contracts. This iterative process of refining strategies based on previous outcomes often leads to improved success rates over time.
